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The simplest travel expense report ever.
Powered by AI.

5,000+

documents processed per day

2 billion+

EUR reimbursement amounts paid out

500,000+

active users

100%

digital processes

Why GoExpense
Simple. Fast. Secure.

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Creating a travel expense report takes just 60 seconds. Simply photograph receipts, add a few details – GoExpense takes care of all the remaining steps thanks to AI and intelligent automation. Seamless integrations save employees valuable time, and your company benefits from a fully digital travel expense process.

Digital receipt in seconds.
GoBD-compliant.

Highlights

Greater efficiency. Less effort.
The most important functions at a glance.

Prices

Essential

Digital travel expenses – ready to use for your company immediately.

€8.00

per month / user

Schedule a demo

Including:

  • Travel expense and reimbursement

  • All legally mandated flat rates (meals, accommodation, mileage)

  • GoBD-compliant document archiving

  • Simple approval workflow

  • iOS & Android App

  • Standard export for accounting

  • Chatbot support

Business

Onboarding, workflows and integrations – all from a single source.

from €4.00

per process

Schedule a demo

alles aus Essential, plus:

  • Numiga Onboarding

  • Individual packages & types of travel

  • Representation arrangements & assistant function

  • Single Sign-On (SSO)

  • Individual cost allocation

  • Standard evaluations & reports

  • SAP & DATEV Export

  • Travel requests, credit card integration, Numiga Connect

Enterprise

Maximum customization for complex corporate structures.

Upon request

-

Contact sales

Everything from business, plus:

  • Individual support with SLA

  • Advances

  • Full customization

  • Deep API/ERP integration (push & pull)

  • Geocoding Places

  • Approver Rules Engine, Custom Fields, Document Pool, Defined Routes

Functions

Tax Guidelines & Legal Framework

Funktion
Essential
Business
Enterprise

Travel expense reports - Digital accounting of business trips in compliance with legal requirements.

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Expense reimbursements - Digital billing of business-related expenses incurred outside of a business trip.

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GoBD-compliant archiving - Audit-proof and legally compliant archiving of all documents in accordance with GoBD guidelines.

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Tax-free overnight allowance - Calculation of the currently valid overnight allowances.

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Tax-free meal allowance - Calculation and reduction of the currently valid meal allowances.

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Tax-deductible mileage allowance - Calculation of the currently valid mileage allowances.

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Meal recording - Recording of meals provided for the reduction of the meal allowance.

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Gift receipts - recording and documentation of gifts with all tax-required information.

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Self-generated receipts - Creation of digital self-generated receipts when original proof is missing – including mandatory information.

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Entertainment receipts with tip recording - Recording and documentation of entertainment expenses with all tax-required information.

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Additional travel destinations - recording of intermediate destinations for one-day and multi-day business trips.

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Individual allowances for overnight stays, mileage and meals - support for deviating allowances according to internal company guidelines.

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Audit feedback - Display of audit findings and comments from internal or external billing audits.

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Extensions

Funktion
Essential
Business
Enterprise

Total cost allocation - allocation of travel expenses to different cost centers or projects.

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Recording of assets - Upload function for the associated documents (e.g. photos or PDFs) for the respective invoice.

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Individual cost allocation - Detailed allocation of individual document items to different cost centers or projects.

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Types of travel - Selection of predefined types of travel (e.g. seminar trips or works council trips) for automated control of flat rates or approvals according to company guidelines.

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Travel requests - Application and approval of trips before departure with integrated workflow.

Add-on

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Advance payments - Recording and accounting of advance payments within the billing process.

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Display of historical invoices from another client - Access to invoiced transactions from a previous company assignment.

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Gift Receipts – Recipient Name Selection from Database – Recipient names are selected from a central database. The selection list contains only company employees.

Add-on

Business entertainment receipts - Selecting participant names from a database - Selecting participants for a business entertainment event from a central database. The selection list contains only company employees.

Add-on

Proof of hospitality expenses is mandatory - Mandatory recording of all tax-required information and documentation for hospitality expenses.

Add-on

Cost centers - selection from database - selection of cost centers or projects from a central database for correct allocation of costs.

Add-on

Cost allocation – to a single cost object only – allocation of costs to exactly one cost center or project per process. A percentage-based allocation to different cost centers or projects is not possible.

Add-on

Self-issued receipt - Charging an electric car - Specific self-issued receipt type for recording work-related charging costs of a private electric vehicle.

Add-on

Self-generated receipt - Upload attachment - Extended upload function for the associated documents (e.g. photos or PDFs) when recording self-generated receipts.

Add-on

Document pool - Upload documents to a dedicated pool for later assignment to a specific transaction & the option to receive documents via email. Learn more

Add-on

Approval and assistance

Funktion
Essential
Business
Enterprise

Simple approval process - Digital submission and release of invoices through defined approval processes.

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Representation rules for approvers - recording of absence periods for forwarding in the approval process.

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Assistant function - recording of invoices on behalf of other employees by assistants or secretaries.

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Approver Rules Engine - Flexible rule definition for automatic submission and approval according to company guidelines, e.g., based on criteria such as cost center or amount.

Add-on

Assistance – Collective receipts – Assistants have the option of recording and bundling multiple receipts on behalf of other people.

Add-on

User & Access Control

Funktion
Essential
Business
Enterprise

Login with email and password - Secure access to the system via personal login data.

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SSO (Single Sign-On) - Integration with existing corporate login systems for seamless access.

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Admin User Archive - Access to all archived data for administrators, including comprehensive management options.

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Bank account maintenance by the traveler - Employees can independently maintain and update their bank account details in the application – without manual management by HR or Finance.

Add-on

Mobility & Technology

Funktion
Essential
Business
Enterprise
Title

iOS App - Mobile app for receipt capture, travel recording and billing.

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Email Notifications - Automatic notifications for status changes, approvals or queries.

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Geocoding - Location-accurate - Automatic location detection for precise destination tracking.

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Geocoding - Places - Integration of POI data for the selection and validation of known places or facilities (e.g. train stations, hotels).

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Storage of defined routes for calculating the mileage allowance - Standardized routes (e.g. from location A to location B) can be defined in advance and automatically adopted during travel expense accounting.

Add-on

Custom Fields - Individually configurable additional data fields for recording company-specific information (e.g. vehicle registration number, chargeback, estimated travel expenses).

Add-on

System integration

Funktion
Essential
Business
Enterprise

Personnel data maintenance via administration interface

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Standard export FI - Export of billing data into standardized formats for financial accounting.

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Standard export HR - Export of payroll-relevant data for integration into personnel and HR systems.

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Standard evaluations - access to reports and statistics on billing, cost types, usage patterns, and much more.

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Linking your own company card (credit card data integration) - Linking your own company card (e.g. AirPlus) with automatic transaction assignment and approval function.

Add-on

Add-on

Numiga Connect

Add-on

Add-on

Still have questions? We have the answers.

Ready for the simplest travel expense report?

Experience GoExpense in a personal live demo. We'll show you the most important features, answer your questions, and work together to find the right solution for your business.

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