For which companies is GoExpense suitable?

GoExpense is suitable for companies of all sizes – from small businesses to international corporations. The Essential, Business, and Enterprise editions allow the solution to be adapted to different requirements. Whether you have a few employees or several thousand users, GoExpense grows with your company's needs.

Can GoExpense be used internationally?

Yes. GoExpense is already used by companies in several countries and supports international requirements as well as different company structures.

Can I capture receipts directly with my smartphone using GoExpense?

Yes. With the GoExpense mobile app, receipts can be photographed and saved digitally at any time. This prevents paper receipts from getting lost and saves you valuable time when processing your travel expense reports.

Does GoExpense support corporate credit cards?

Yes. GoExpense can import credit card transactions from various providers and automatically link them to the corresponding transactions. This provides a better overview of the total trip costs and significantly speeds up the entire billing process.

What advantages does GoExpense offer compared to an Excel-based travel expense report?

GoExpense eliminates manual data entry, paper receipts, and error-prone Excel spreadsheets. Receipt information is automatically recognized, approval is digital, and data is automatically transferred to downstream systems. This reduces administrative overhead, improves data quality, and accelerates the entire billing process.

Can GoExpense be adapted to our company policies?

Yes. Travel expense policies, approval processes, cost centers, and compliance requirements can be individually configured. GoExpense thus supports adherence to internal company guidelines and ensures transparent processes.

How can I stay informed about new features in GoExpense?

New features are announced and presented in the release notes. You can find the release notes here: Click here

GoExpense | Numiga

Q: How can I learn more about GoExpense?

Simply arrange a personal live demo. We'll show you the most important features and answer your questions.

Numiga GoExpense

The simplest travel expense report ever.
Powered by AI.

Digital expense management for modern businesses.

Book a demo

Learn more

5,000+

documents processed per day

2 billion+

EUR reimbursement amounts paid out

500,000+

active users

100%

digital processes

Why GoExpense
Simple. Fast. Secure.

Creating a travel expense report takes just 60 seconds. Simply photograph receipts, add a few details – GoExpense takes care of all the remaining steps thanks to AI and intelligent automation. Seamless integrations save employees valuable time, and your company benefits from a fully digital travel expense process.

Digital receipt in seconds.
GoBD-compliant.

Highlights

NGE

Greater efficiency. Less effort.
The most important functions at a glance.

Smart Scan

Fotografieren, hochladen, fertig. Smart Scan digitalisiert Belege automatisch, erkennt relevante Informationen und beschleunigt die Reisekostenabrechnung.

Prices

Essential

Digital travel expenses – ready to use for your company immediately.

€8.00

per month / user

Schedule a demo

Including:

Travel expense and reimbursement
All legally mandated flat rates (meals, accommodation, mileage)
GoBD-compliant document archiving
Simple approval workflow
iOS & Android App
Standard export for accounting
Chatbot support

Business

Onboarding, workflows and integrations – all from a single source.

from €4.00

per process

Schedule a demo

Everything from Essential, plus:

Numiga Onboarding
Individual packages & types of travel
Representation arrangements & assistant function
Single Sign-On (SSO)
Individual cost allocation
Standard evaluations & reports
SAP & DATEV Export
Travel requests, credit card integration, Numiga Connect

Enterprise

Maximum customization for complex corporate structures.

Upon request

-

Contact sales

Everything from business, plus:

Individual support with SLA
Advances
Full customization
Deep API/ERP integration (push & pull)
Geocoding Places
Approver Rules Engine, Custom Fields, Document Pool, Defined Routes

Functions

Tax Guidelines & Legal Framework

Feature	Essential	Business	Enterprise
Travel expense reports - digital accounting of business trips in compliance with legal requirements.	✅	✅	✅
Expense reimbursements - digital billing of business-related expenses incurred outside of a business trip.	✅	✅	✅
GoBD-compliant archiving - audit-proof and legally compliant archiving of all documents in accordance with GoBD guidelines.	✅	✅	✅
Tax-free overnight allowance - calculation of the currently valid overnight allowances.	✅	✅	✅
Tax-free meal allowance - calculation and reduction of the currently valid meal allowances.	✅	✅	✅
Tax-deductible mileage allowance - calculation of the currently valid mileage allowances.	✅	✅	✅
Meal recording - recording of meals provided for the reduction of the meal allowance.	✅	✅	✅
Gift receipts - recording and documentation of gifts with all tax-required information.	✅	✅	✅
Self-prepared documents - creation of digital self-generated receipts when original proof is missing – including mandatory information. Learn more	✅	✅	✅
Entertainment receipts with tip recording - recording and documentation of entertainment expenses with all tax-required information.	✅	✅	✅
Additional travel destinations - recording of intermediate destinations for one-day and multi-day business trips.	✅	✅	✅
Individual allowances for overnight stays, mileage and meals - support for deviating allowances according to internal company guidelines.		✅	✅
Audit feedback - display of audit findings and comments from internal or external billing audits.		✅	✅

Extensions

Feature	Essential	Business	Enterprise
Total cost allocation - allocation of travel expenses to different cost centers or projects.	✅	✅	✅
Recording of assets - upload function for the associated documents (e.g. photos or PDFs) for the respective invoice.	✅	✅	✅
Individual cost allocation - detailed allocation of individual document items to different cost centers or projects.		✅	✅
Types of travel - selection of predefined types of travel (e.g. seminar trips or works council trips) for automated control of flat rates or approvals according to company guidelines.		✅	✅
Travel requests - application and approval of trips before departure with integrated workflow.		Add-on	✅
Advance payments - recording and accounting of advance payments within the billing process.			✅
Display of historical invoices from another client - access to invoiced transactions from a previous company assignment.			✅
Gift receipts – recipient name selection from database – recipient names are selected from a central database. The selection list contains only company employees.			Add-on
Business entertainment receipts - selecting participant names from a database - selecting participants for a business entertainment event from a central database. The selection list contains only company employees.			Add-on
Proof of hospitality expenses is mandatory - mandatory recording of all tax-required information and documentation for hospitality expenses.			Add-on
Cost centers - selection from database - selection of cost centers or projects from a central database for correct allocation of costs.			Add-on
Cost allocation – to a single cost object only – allocation of costs to exactly one cost center or project per process. A percentage-based allocation to different cost centers or projects is not possible.			Add-on
Self-issued receipt - charging an electric car - specific self-issued receipt type for recording work-related charging costs of a private electric vehicle.			Add-on
Self-generated receipt - upload attachment - extended upload function for the associated documents (e.g. photos or PDFs) when recording self-generated receipts.			Add-on
Document pool - upload documents to a dedicated pool for later assignment to a specific transaction & the option to receive documents via email. Learn more			Add-on

Approval and assistance

Feature	Essential	Business	Enterprise
Simple approval process - digital submission and release of invoices through defined approval processes.	✅	✅	✅
Representation rules for approvers - recording of absence periods for forwarding in the approval process.		✅	✅
Assistant function - recording of invoices on behalf of other employees by assistants or secretaries.		✅	✅
Approver Rules Engine - flexible rule definition for automatic submission and approval according to company guidelines, e.g., based on criteria such as cost center or amount.			Add-on
Assistance – collective receipts – assistants have the option of recording and bundling multiple receipts on behalf of other people.			Add-on

User & Access Control

Feature	Essential	Business	Enterprise
Login with email and password - secure access to the system via personal login data.	✅	✅	✅
SSO (Single Sign-On) - integration with existing corporate login systems for seamless access.		✅	✅
Admin User Archive - access to all archived data for administrators, including comprehensive management options.		✅	✅
Bank account maintenance by the traveler - employees can independently maintain and update their bank account details in the application – without manual management by HR or Finance.			Add-on

Mobility & Technology

Feature	Essential	Business	Enterprise
iOS App - mobile app for receipt capture, travel recording and billing.	✅	✅	✅
Email Notifications - automatic notifications for status changes, approvals or queries.	✅	✅	✅
Geocoding - Location-accurate - automatic location detection for precise destination tracking.	✅	✅	✅
User feedback feature – with the integrated feedback feature, users can rate GoExpense directly and anonymously. Their experiences and suggestions for improvement are incorporated into our roadmap and continuous development. Learn more	✅	✅	✅
Geocoding - places - Integration of POI data for the selection and validation of known places or facilities (e.g. train stations, hotels).			✅
Storage of defined routes for calculating the mileage allowance - standardized routes (e.g. from location A to location B) can be defined in advance and automatically adopted during travel expense accounting.			Add-on
Custom Fields - individually configurable additional data fields for recording company-specific information (e.g. vehicle registration number, chargeback, estimated travel expenses).			Add-on

System integration

Feature	Essential	Business	Enterprise
Personnel data maintenance via administration interface	✅	✅	✅
Standard accounting export (FI) - export of billing data into standardized formats for financial accounting.	✅	✅	✅
Standard export HR - export of payroll-relevant data for integration into personnel and HR systems.	✅	✅	✅
Standard evaluations - access to reports and statistics on billing, cost types, usage patterns, and much more.		✅	✅
Linking your own company card (credit card data integration) - linking your own company card (e.g. AirPlus) with automatic transaction assignment and approval function.		Add-on	Add-on
Numiga Connect		Add-on	Add-on

Still have questions? We have the answers.

GoExpense is digital expense management software that simplifies the recording of travel expenses. Employees easily capture receipts via smartphone or web browser, while the software automatically extracts the relevant data and digitally supports the entire expense reporting process. With GoExpense, companies reduce manual effort, eliminate media breaks, and accelerate the processing of travel expenses.

Ready for the simplest travel expense report?

Experience GoExpense in a personal live demo. We'll show you the most important features, answer your questions, and work together to find the right solution for your business.