Numiga Xpense is a continuous travel costs management system to organise business trips more efficiently - from travel planning to billing and reimbursement of expenses through to transfer of the booking data. The solution is easily integrated into every company system over individual interfaces.

Numiga Xpense helps business travellers to focus on getting their business done: Smart processing of the accounting statements makes travel expense accounting fast and easy.

Numiga Xpense – the right solution for you!

We tailored Numiga Xpense - the multi-faceted and adaptable system - specifically to your needs. You can carry out your travel cost management on your PC as well as on mobile devices like smartphones or tablets.

The application is intuitively operated, modern and future-oriented. The needs of time and administrative work will be reduced through automated processes that guarantee high transparency and precision.

We flexibly adapt Numiga Xpense to the size of your company and your demands on travel management. That assures a smooth execution of your travel and billing processes.

Travel expense accounting with Numiga Xpense

Numiga Xpense is a web-application customised to business travellers needs. The system combines years of travel expense experience and current technical developments.Travellers record and administrate all data online by PC or mobile. This allows to work completely independent of place and time. Users do not require an extensive training - an integrated workflow leads easily through all processes. During data input, the system completes content-based and logical audits to prevent errors and guarantee optimal data quality. Comprehensive customising options as well as automatic audit and approval processes simplify the work.

Choose Numiga Xpense and sustainably reduce costs of travel expense management as well as the efforts for reimbursement. You can complete all travel management tasks more easily, quickly and transparently - always considering corporate compliance. Numiga Xpense observes all legal and fiscal regulations as well as state-specific regulations. Optionally, we take on all content-based, professional and fiscal audits, take care of the subsequent accounting and generate all necessary data sets. On request, we will also initiate direct payout of travel costs to your employees.

Your advantages at a glance

Numiga Xpense

  • Adaptable system with comprehensive customising-options
  • State-of-the-art web 2.0 technology
  • Online access to all information processing anytime, anywhere
  • Mobile devices enable rapid and easy coordination - even while travelling
  • Optimised processes save costs and time
  • Ergonomic user guidelines using a road map
  • Changes to taxes and laws considered
  • Individual travel expense accounting models
  • Flexible workflow control
  • Customer-specific guidelines, trip types and receipt types
  • Various currencies (exchange rates updated daily)
  • Credit card-clearing
  • Automatic email notifications
  • Connection to online booking engines (OBE)
  • Interfaces with external systems (e.g. ERP, DWH)

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Opportunities and chances

With Numiga Xpense you have the opportunity

  • to improve your productivity – latest hardware, software and adequate resources enable you to react quickly to changing market situations, i.e. scalable systems corresponding to your needs and requirements.
  • to use your resources more efficiently – a centrally administrated travel expense management saves your IT-department time for more important things.
  • to reduce your IT-costs – you only pay for what you actually use (pay by use per transaction).
  • to reduce your total costs – you realise cost savings of up to 50 percent in your travel expense accounting, i.e. improved service with sinking costs.
  • to benefit from our expertise – Numiga has decades of experience in consulting and implementation of travel expense accounting processes.
  • to save your nerves – our reliable, competent employees are at your side to help with all problems and questions concerning travel expense management, meaning you can concentrate on your core tasks.

Details

Comfort Numiga Xpense is a web-based system for recording and billing travel expenses. It is also possible to integrate online booking engines to plan and book business trips. Developed to fulfil the needs of business travellers, the system is optimised for mobile devices to get 24-hours-access worldwide. An intuitively operated interface and flexible workflows support users and reduce the processing time for requests and approvals.

Forget about extensive trainings to use a new system. We created a solution that considers all viewpoints of different user groups. Adaptable sequences and individual guidelines lead through the process. Additionally, predefined expense and discount rates as well as a specific set of rules simplify the work.

Recording and Processing Travellers or assistants can record the travel expense accounting anytime using mobile devices. This means quick and easy travel data input and receipt recording. During data input, various plausibility tests are integrated. This prevents errors and guarantees compliance with company rules. Supplement travel expense accounting through comments and document attachments, e.g. photos.

With Numiga’s mobile travel expense accounting app, travellers can systematically store all receipts during their business trips. This means: all transactions are immediately documented while underway. Long times of investigation to assign receipts to the matching trips are a thing of the past. Also get rid of tedious calculation and pouring through records while billing travelled kilometres.

Approval Define individual approval and auditing hierarchies for your company. Travellers record their receipts in Numiga Xpense. Later on, superiors can check and approve them. Intelligent workflows speed up the approval process for trips and/or travel applications. This reduces costs and time commitment required for reimbursing. Mobile technology improves the process as well, since coordination and agreement are quick and easy. Even while on the road: automatic email notifications avoid unnecessary delays.

Properties Easily integrate a comprehensive travel expense management system into existing company processes, e.g. an ERP-system (Enterprise Resource Planning). Along with existing standard processes, benefit from flexible travel expense accounting models. Various workflows, forms, evaluations and reports support your work. For data security, expanded data protection functions are integrated. But there is more: extend the application with travel planning and online booking features to embrace all areas of business travel.

Reporting and MIS From now on you can monitor your travel budget constantly, improve budget planning and have advantages for supplier negotiations. Additionally, you can optimise your cash flow and make well-founded business decisions. An integrated MIS (Management Information System) considers all data for your travel expense accounting and travel booking. This gives you a holistic overview of the entire travel management process. Evaluate your travel costs according to various criteria like organisational units, travel duration, destinations or cost types. There are various, pre-defined standard reports for travel planning and travel expense accounting available.

Security While processing and billing your travel expenses, we pay attention to all legal and fiscal regulations. This assures that your travel expense accounting is always accurate and correct. On request, expenses can be paid out directly to the traveller - Numiga provides all necessary interfaces.

VAT Reclaim

Reduce your business travel costs and recover the VAT (Value Added Tax) paid in other European countries.  

Our experts will assist you. We offer you full-service, so that you reclaim the maximum amount of your VAT.

Learn more about VAT reclaim

Your personal contact partner

Would you like to know more about Numiga and our services and solutions? Mr. Thomas Klug, Management Commercial, looks forward to answer your questions.

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Numiga Self Service

The self-service model: Numiga provides the entire technical infrastructure – you take on the execution of and responsibility for your travel expense accounting.

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Numiga Managed Service (BPO)

The easy and efficient outsourcing model – your entire travel management process from a single source, technically and operationally.

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